Support Contact Reminder
Each district has unique
situations and concerns. In an effort to
provide optimal support to your district and ensure information provided to each
user is aligned correctly, we ask that questions are directed to LGCA via your
District Campus Support Team Representatives. If you are not sure who your support team representative is LGCA staff
can help direct you to your district contact.
Ad hoc Reporting Enhancements – Courses, Calendar Selection & HTML
Several enhancements are now
available in Ad hoc reporting that provide additional fields and selection
criteria. For details on all of the
updates please visit the full set of the Release Notes in Campus Community via
the following link: 1821 Release Notes.
Campus Learning - Google
Drive Integration Update
Previously, some districts were
receiving a User Rate Limit Exceeded error when trying to upload submissions
using Google Drive integration.
Campus Learning Licensing
A new Campus Learning Licensing
tool has been added to System Administration. This tool allows administrators
to review current Campus Learning licenses in their schools and request
Licenses can be requested for a
district or by school. An estimate of
the yearly cost of the selected license displays in the bottom right of the
When a license is requested, a
45-day provisional license begins for the selected district or school(s). Admins must update User Group tool rights to
give their teachers access to Campus Learning tools if they have not already
done so during the 2017-18 free trial. Visit
for more information about the
Campus Learning offering.
To view current utilization of
the free 2017-18 trial of Campus Learning within your district, the Campus
Learning Usage tool may be run.
System Administrators should
review this report and share with the appropriate district contacts in
preparation for the 2018-19 school year.
Campus Student/Parent - Expand Grades Screen by Default
The Campus Student and Parent
Portal Grade Screens will now default to display courses in an expanded view.
Census - Address Physical
A Physical checkbox has been added to the Household Address and to the Address Household editor that allows an address to be considered the household's physical location. This data can be used in an AdHoc filter.
Enrollment Status Mapping
New System Admin Tools have
been added that allow districts to map local enrollment status codes to state reported
enrollment status codes.
This new functionality enables
each district to create unique district-wide enrollment start and end status
codes in addition to the state defined status codes.
An additional field will be displayed on each students’ enrollment record that displays the Local Start & End Status in addition to the State Start & End Status.
Districts interested in implementing additional enrollment status codes must align each new code to the state defined codes to ensure EMIS coding and funding isn’t compromised. Contact your District EMIS Coordinator and LGCA EMIS Support Team prior to implementing any changes.
New attendance tools have been added that make it easier to determine student's status of being considered chronically absent.
Via System Admin districts will
now have access to the Attendance Aggregation Tools that will allow districts
to define the aggregation method and refresh the calculations on demand.
With the 1821 update a nightly
job will commence for each district that will aggregate all student attendance
records in the system for the active year from the day before.
An at a glance tally will be displayed
on the Student Attendance tab for any student that meets the definition of
being chronically absent (misses 10% or more of school days during the year). The views have been added to Ad hoc for
additional reporting and analysis.
Access to view the Chronic
Absence tally is permission based. Security tool rights must be set to grant users access to the new
New Civil Rights Data
Collection (CRDC) Setup Tool
A new Federal Reporting Module
containing the Civil Rights Data Collection (CRDC) Setup tool has been added to
Campus. The new tool allows districts
and schools to begin creating CRDC category mappings for grade levels, courses
and for students that belong in each of the IDEA/504/EL/EL Program subgroups
for the defined reporting period (Part 1 vs Part 2).
Additional CRDC tools used for
generating, viewing, and maintaining CRDC results based off the category
mappings will be introduced in future releases.
Custom Forms Updates
Start & End Date fields
have been added to Custom Forms. The new
date fields replace the Active checkbox to allow districts to more accurately
depict historical form usage.
All existing, active forms have
been given a Start Date of 01/01/1901 to ensure no current forms are
deactivated with this change. All existing, deactivated forms have been given a
Start Date of 01/01/1901 and an End date of 01/01/1901. Forms can now be
filtered on the list screen by Start and End Date to find forms quickly.
FRAM - Eligibility Import
Wizard Date Logic Enhancement
The Eligibility Import Wizard now has the ability to compare a child’s new eligibility as found in the Direct or Non-Direct import file to any pre-existing eligibility records for the child and determine which eligibility is a higher rank.
If you are importing a Direct or Non-Direct file in the current school year and the child's new eligibility is a higher rank than their pre-existing eligibility, the new eligibility will start as of the start date entered on the import file. Campus will end date the pre-existing eligibility record as of the day before the new eligibility record's start date making the dates consecutive.
If you are importing a Non-Direct file in the current school year and the child's new eligibility is a lower rank than their pre-existing eligibility, the new eligibility will not start until the day after the child's current enrollment ends unless the Non-Direct Eligibility Overwrite checkbox is marked in FRAM Preferences. If this option is selected, Campus will end date the pre-existing eligibility record as of the day before the new eligibility record's start date making the dates consecutive.
A new status called "Postponed" has also been added to the Eligibility Import Report. Campus assigns this status when there is an eligibility record that has a start date postponed to a later date.
State Seal Information added
to Graduation Tab & Transcript
The State Seal Information has been
added to the Graduation Tab. Districts
will now be able to add the appropriate EMIS program code associated with any
State Seal that the student has earned.
The State Seal entered on the Graduation Tab may be utilized for both Transcript printing and EMIS reporting.
Additionally, a new Transcript
Report option, called State Seals, has been added to the Transcript Report Preferences. Districts must select the checkbox to include
this information on any students that have a State Seal entry on their
Ohio - Native Language
The Native Language and Birth
Place City fields are now required for people records with a Local Student
Number and no Local Staff Number or Staff State ID.
The Birth Place City field has
been updated to be stored in a new database location and the SSID Extract and
Student Demographics (GI) extracts have been updated to report from this new
Ohio Special Ed Updates
have been made to the 2018 Ohio Evaluation, Ohio IEP and the Ohio Service Plan
forms. Please be reminded, Campus has
released the forms for districts to review to ensure that the updates are in
accordance with district expectations.
forms have been updated as well:
Prior Written Notice
Manifestation Determination Review
Referral for Evaluation
Parent Consent for Evaluation
Functional Behavior Assessment
Behavior Intervention Plan
Agreement to Waive Reevaluation
Assignment of a Surrogate Parent
Summary of Performance
Attempts to Obtain Parent Participation
list of the updates to the aforementioned forms is available via the 1821 Release Notes found on Campus Community.
testing phase we ask that you do not use any of the new 2018 formats to create new documents for students… unless you are in your Sandbox environment. LGCA will notify everyone when the 2018 formats are ready to be utilized in your Production environment and used to create new documents.
Ohio – EMIS Logic updates for NULL Attendance Patterns
Both the DN extract and the FS extract have been updated to consider any Attendance Patterns that are NULL to be “ ** ”.
will not notice any impact to their reporting. This logic update only impacts any records that currently have NULL in the
Attendance Pattern field on the student Enrollment (FS) record or Attendance
Pattern values related to Calendar (DN) reporting.
Ohio –Student Program Record Update
The State Seals
section of the Graduation tab has been created, and programs entered in the
State Seal area will be included in the GQ Extract for the G reporting period.